and Loan of Specimens
1. Specimens may be sent on loan for the use of
qualified botanists for the purpose of serious taxonomic research. Requests
for loans must be made by the curator of a botanical institution or
department; loans are not made to individuals. The request should be
addressed to the appropriate curator and should include the following
information: 1) the name and status of the researcher (student, staff member,
visiting scientist, etc.), 2) the nature and scope of the study, 3) the taxa
requested, including possible synonyms, 4) the basionyms (including authors)
for any type specimens being requested, and 5) the geographic scope of
specimens desired, if appropriate. The mailing address is: CB #3280, Coker
Hall, University of North Carolina, Chapel Hill NC 27599-3280.
2. The department or herbarium requesting the loan must accept responsibility
for the safe custody and return of the specimens. Loans are made without
charge or service fee; it is expected that the borrowing institution will pay
the costs of return shipment.
3. Specimens must not be removed from the institution to which they were
loaned without written consent of the University of North Carolina Herbarium.
Specimens may be transferred only to recognized institutions, not
individuals, and permission for loan transfers will be made on a case-by-case
4. Upon receipt of the material, the borrowing institution should return the
appropriate portion of the acknowledgment form to the University of North
Carolina Herbarium, noting any discrepancies in counts or pertinent notes on
the condition of the loan.
5. Loans are made for a period of one year. If further time is required, an
extension may be requested from the herbarium curator. It is requested,
however, that loans be returned at the earliest opportunity.
6. Except during actual examination, specimens should remain in newsprint
covers. Sheets should not be bent, folded, or laid face downwards.
7. The judicious dissection of specimens is normally permitted. For vascular
plant specimens please use material in the packet or plastic bag stapled to
the sheet for dissection before removing material from the actual specimen.
All dissected portions must be placed in a suitable envelope and included
with the specimen or attached to the herbarium sheet.
8. Materials for palynological, anatomical, chemical or molecular studies
must not be removed from the herbarium sheet without obtaining prior
permission. Researchers with requests of this nature should refer to the
Destructive Sampling Policy and consult with the appropriate herbarium
curator for authorization to remove material from specimens.
9. All specimens should be annotated before return to the University of North
carolina Herbarium. Annotation labels should include the determination, name
of the investigator, and date of identification. In addition, type specimens
should be annotated with the kind of type (holotype, isotype, lectotype,
etc.), the basionym, author, and citation of the place of publication of the
basionym. Annotation labels should be typed, printed, or legibly written in indelible
ink. Ball-point pens should not be used. Existing labels, notes, or other
annotations on the sheet must not be removed or defaced. Specimens that
cannot be accurately named or those belonging to groups other than the ones
under consideration should be annotated as far as possible.
10. Material to be returned should be packed well to ensure safe transit.
Please note the method of packing employed when the specimens arrive and pack
in a similar manner when returning the loan. A shipping notice should be
included with each returned loan and a copy sent by mail in a separate
11. Please cite the University of North Carolina Herbarium (NCU) in
publications based on use of our material. Copies of publications based on
our collections are appreciated.
Curriculum North Carolina UNC
In Ecology Botanical Garden Biology Department
of North Carolina Herbarium
CB# 3280, Coker Hall
University of North Carolina
Chapel Hill, NC 27599-3280
phone: (919) 962-6931
fax: (919) 962-6930
Updated: 20 January 2011