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Regulations
Consultation
and Loan of Specimens
1. Specimens may be sent on loan for the use
of qualified botanists for the purpose of serious taxonomic research.
Requests for loans must be made by the curator of a botanical institution
or department; loans are not made to individuals. The request should
be addressed to the appropriate curator and should include the following
information: 1) the name and status of the researcher (student,
staff member, visiting scientist, etc.), 2) the nature and scope
of the study, 3) the taxa requested, including possible synonyms,
4) the basionyms (including authors) for any type specimens being
requested, and 5) the geographic scope of specimens desired, if
appropriate. The mailing address is: CB #3280, Coker Hall, University
of North Carolina, Chapel Hill NC 27599-3280.
2. The department or herbarium requesting the loan must accept responsibility
for the safe custody and return of the specimens. Loans are made
without charge or service fee; it is expected that the borrowing
institution will pay the costs of return shipment.
3. Specimens must not be removed from the institution to which they
were loaned without written consent of the University of North Carolina
Herbarium. Specimens may be transferred only to recognized institutions,
not individuals, and permission for loan transfers will be made
on a case-by-case basis.
4. Upon receipt of the material, the borrowing institution should
return the appropriate portion of the acknowledgment form to the
University of North Carolina Herbarium, noting any discrepancies
in counts or pertinent notes on the condition of the loan.
5. Loans are made for a period of one year. If further time is required,
an extension may be requested from the herbarium curator. It is
requested, however, that loans be returned at the earliest opportunity.
6. Except during actual examination, specimens should remain in
newsprint covers. Sheets should not be bent, folded, or laid face
downwards.
7. The judicious dissection of specimens is normally permitted.
For vascular plant specimens please use material in the packet or
plastic bag stapled to the sheet for dissection before removing
material from the actual specimen. All dissected portions must be
placed in a suitable envelope and included with the specimen or
attached to the herbarium sheet.
8. Materials for palynological, anatomical, chemical or molecular
studies must not be removed from the herbarium sheet without obtaining
prior permission. Researchers with requests of this nature should
refer to the Destructive Sampling Policy and consult with the appropriate
herbarium curator for authorization to remove material from specimens.
9. All specimens should be annotated before return to the University
of North carolina Herbarium. Annotation labels should include the
determination, name of the investigator, and date of identification.
In addition, type specimens should be annotated with the kind of
type (holotype, isotype, lectotype, etc.), the basionym, author,
and citation of the place of publication of the basionym. Annotation
labels should be typed, printed, or legibly written in indelible
ink. Ball-point pens should not be used. Existing labels, notes,
or other annotations on the sheet must not be removed or defaced.
Specimens that cannot be accurately named or those belonging to
groups other than the ones under consideration should be annotated
as far as possible.
10. Material to be returned should be packed well to ensure safe
transit. Please note the method of packing employed when the specimens
arrive and pack in a similar manner when returning the loan. A shipping
notice should be included with each returned loan and a copy sent
by mail in a separate envelope.
11. Please cite the University of North Carolina Herbarium (NCU)
in publications based on use of our material. Copies of publications
based on our collections are appreciated.
  
Curriculum North Carolina UNC
In Ecology Botanical Garden Biology Department
University of North Carolina
Herbarium
CB# 3280, Coker Hall
University of North Carolina
Chapel Hill, NC 27599-3280
phone: (919) 962-6931
fax: (919) 962-6930
email: herbarium@bio.unc.edu
Last Updated: 7 June 2004
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